Executive Assistant

Summary: Seeking an experienced Executive Assistant to manage clerical duties, travel arrangements, expense reporting and develop a records management system.

Job Requirements:

• At least eight years of administrative experience.

• Minimum three years of experience in arranging and confirming travel plans and managing expense forms.

• Must be able to establish and manage multiple priorities and assignments with effective follow-up.

• High School diploma or equivalent required; college-level courses completion preferred.

• Proficiency with Microsoft Office Suite, including PowerPoint, Word, and Excel.

Preferred Skills:

• Experience in developing records management systems for correspondence.

• Capability to coordinate commercial invoice preparations as necessary.

• Experience in processing travel reservations, passport, and visa requests ensuring compliance with export license requirements.

Job Responsibilities:

• Typing, proofreading, editing, and organizing files for legal agreements, corporate documents, and presentations.

• Maintaining logs and corporate information books.

• Preparing outgoing mail and packages for correspondence and presentations.

• Assisting with travel-related inquiries and processing travel expense reports for accuracy including per diems coordination with relevant departments.

 

Pay Details: $30.00 to $35.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.entegee.com/candidate-privacy-information-statement/

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.